Job Title: Secretary to the Vice-President
for Academic Affairs
Department: HKUST(GZ)
Job ID:
Job Posting
Details
Formally established in June 2022, the
Hong Kong University of Science and Technology (Guangzhou)(HKUST(GZ)) is a cooperatively-run
university between the Chinese mainland and the Hong Kong Special
Administrative Region. HKUST(GZ) has obtained approval from the Ministry of
Education (MoE) and become the first legally-independent educational
institution co-established by the Mainland and Hong Kong since the announcement
and implementation of the “Outline Development Plan for the Guangdong-Hong
Kong-Macao Greater Bay Area” and the “Overall Plan for Deepening Globally
Oriented Comprehensive Co-operation amongst Guangdong, Hong Kong and Macao in
Nansha of Guangzhou”. With a spirit of pioneering innovation, HKUST(GZ) charts
new territories in cross-disciplinary education and explores new frontiers in
pedagogies, aiming to serve as a role model of the mainland-Hong Kong
integrated educational development and become a world-famous high-level
university, endeavoring to nurture future-oriented, high-level and innovative
talents.
In response to the increasingly complex
challenges faced by the rapidly changing world, HKUST(GZ) adopts a brand-new
and cross-disciplinary academic structure featuring “Hub” and “Thrust” to
substitute the conventional one characterized by “school” and “department”,
facilitating cross-disciplinary integration while vigorously developing
emerging and frontier disciplines. This is a groundbreaking move in the higher
education community across the globe.
HKUST(GZ) comprises four Hubs, namely
Function Hub, Information Hub, Systems Hub, Society Hub and 16 thrusts. The
admission of undergraduate students begins in 2023, with the first batch of programs
covering artificial intelligence, data science and big data technology and
smart manufacturing engineering.
HKUST(GZ) is located at No.1 Duxue Road, Qingsheng Hub Cluster,
Nansha District, Guangzhou.
The campus covers an area of about 1,669 mu (111.3 hectares) and is divided
into two construction phases. The first phase covers an area of about 716 mu
(47.7 hectares) with a floorage of about 636,000 square meters (63.6 hectares),
which had been officially put into use in September 2022. The design of the
campus blends natural scenery with architecture, with key cutting-edge
technologies for energy conservation and environmental protection adopted
during the design and construction process, in a bid to establish the campus as
a new benchmark of green, smart and sustainable development.
Duties
Reporting to the Vice-President for
Academic Affairs, the appointee will take charge of a wide spectrum of work in
support of the strategy development and ongoing major projects. He/she should
be highly experienced and motivated to co-ordinate a team of colleagues in
developing and implementing relevant processes and ensuring the compliance of
practice with the HKUST(GZ) policies/standards/regulations.
Major
responsibilities include:
1. Formulate operation plans in alignment
with the strategic development of the University;
2. Liaise with some units and various
stakeholders, and coordinate daily work;
3. Prepare committee papers and various
reports;
4. Responsible for arranging the meeting
and take minutes of it;
5. Prepare various cooperation agreements
and documents;
6. Participate in all kinds of foreign
cooperation negotiations and off-campus access.
Qualification
Requirements
1. A good bachelor’s degree or above, with
an excellent command of written and spoken English and Chinese (Cantonese is
preferred), both in writing and speaking;
2. Technical background and good
interpersonal skills are preferred;
3. At least 3-5 years working experience
in large enterprises, government agencies and public institutions (Exceptional
candidates who do not meet this requirement will also be considered);
4. Exceptional organizational and
problem-solving skills, and with demonstrated ability to produce quality work
independently and under tight timelines;
5. Capability of working efficiently and
collaboratively in a dynamic and diverse work environment;
6. Strong desire to learn and self-drive.
This is a Mainland appointment, and the
appointee will be offered a contract by HKUST(GZ) entity in accordance with the
Mainland labor laws and regulations. Starting salary will be commensurate with
qualifications and experience.
Application
Procedure
In support of a green work environment, we
accept applications submitted online only. To apply, please register and log in
via this link: https://career.hkust-gz.edu.cn/en/career and search for the
opening by Job ID or Job Title. Applicants should include a Resume in their
applications, and could check their application status via the recruitment
website. We thank applicants for their interest but advise only shortlisted
candidates will be notified of the result of the application. In exceptional
circumstances, for example unsuccessful application, please contact Human
Resources Department at gzhr@hkust-gz.edu.cn or 020-88331237.
(Information provided by applicants will be
used for recruitment and other employment-related purposes only.)
HKUST (GZ) is an equal opportunities
employer and is committed to our core values of inclusiveness, diversity, and
respect.